CANCELLATIONS: This event will be broadly promoted with you as a speaker. If you need to cancel for any reason, we ask that you help identify another speaker of similar caliber who can speak on similar content matter.
RECORDINGS: You grant permission for audio and/or visual recordings for non-commercial use.
COMPENSATION: ARC is unable to provide an honorarium or any direct payment for this appearance.
ROOM SET UP: The room will be set as follows… If you have additional requirements, please provide specifics no later than 20 days prior to the event.
- Morning plenary sessions will take place on a raised stage with lavalier mics for each speaker and multiple screens positioned in the room. Presentations will be operated by a technical staff person or by remote if preferred.
- Break-out sessions will be held in smaller rooms. Amplification will be provided along with one large screen, projector, and laptop.
PARKING: Complimentary parking will be provided to speakers. Details will be provided in advance of arrival.
CONTENT: You agree to provide visuals to ARC by Tuesday, August9. All material must be owned by the Speaker with reproduction and distribution rights. Please note that we cannot accommodate any changes onsite during the program.
SPEAKER RESPONSIBILITIES: The speaker agrees to be responsible for ensuring that they and each member of Speaker's group complies with the terms of this Agreement.
- Speaker will provide any written materials or outlines to be handed out in connection with the Engagement.
- Speaker must strictly adhere to the date(s) and starting and finishing times of the engagement.
- Speaker confirms they have all rights to the content presented.
- Speaker agrees to attend one prep call with the other panelists in the session to discuss topics, questions, and logistics.
- Speaker will arrive 20 – 30 minutes prior to the session to allow plenty of time meet the onsite ARC staff, get mic’d up, and share any last minute, important details.
INDEMNIFICATION AND RELEASE: Speaker agrees to defend, indemnify and hold harmless the Atlanta Regional Commission, its board members, employees from and against all actions, claims, demands, damages, expenses, and liabilities (including attorneys' fees) that arise from or are connected with the Engagement. Speaker also releases and waives any and all claims, demands, or causes of action against the Atlanta Regional Commission, its board members, employees that arise from or are connected with the Engagement, any injury to Speaker or employees, invitees, guests or agents of Speaker, or damage to or loss of any property of Speaker that is brought upon the Premises, or exhibited, stored, or left on the Premises by Speaker.
SECURITY: ARC does NOT provide security of any kind for the supervision or protection of the Speaker or of any property of Speaker that is brought upon the Premises or exhibited, stored, or left upon the Premises by Speaker.
TERMINATION: In the event Speaker at any time fails to comply with any of the terms and conditions of this Agreement, ARC reserves the right to terminate this Agreement without liability to the Speaker.
If there is anything in this Letter of Agreement about which you have any questions or would like additional information, please contact Brittany Martin at
bmartin@atlantaregional.org.
